Privacy Policy.
Your privacy is not a legal formality to us. It's a promise. This Privacy Policy explains exactly what data we collect, why we collect it, how we use it, and the rights you have over your own information.
We've written this in plain language — because you deserve to understand it.
Who This Policy Applies To
This Privacy Policy applies to anyone who uses the Onimisera platform — including our website, web app, and Progressive Web App (PWA) — whether you're a registered user or just visiting.
By using Onimisera, you agree to the practices described in this Policy.
What Information We Collect
2.1 Information You Give Us
When you create an account or use our Service, you may provide:
- Account details: Name, email address, password
- Profile details: University, course/department, academic level, preferred explanation level
- Uploaded content: PDFs, DOCX files, images, Markdown files you choose to upload for study
- Study interactions: Questions you ask the AI tutor, answers you submit, flashcard reviews
- Feedback: Ratings or feedback (thumbs up/down) on AI responses
2.2 Information We Collect Automatically
When you use Onimisera, we automatically collect certain technical data:
- Usage data: Pages visited, features used, time spent, content accessed
- Device information: Browser type, operating system, device type
- Log data: IP address, access times, error logs
- Performance data: Questions attempted, accuracy rates, topics studied
This data helps us improve the platform and personalize your experience.
2.3 Information from Cookies and Similar Technologies
We use cookies and similar tracking technologies to:
- Keep you logged in across sessions
- Remember your preferences and settings
- Understand how the platform is being used
- Improve performance and reliability
You can control cookie settings through your browser. Disabling certain cookies may affect your experience.
Why We Collect Your Data
Here's exactly how we use your information:
| Purpose | Data Used | Legal Basis |
|---|---|---|
| Create and manage your account | Email, name, profile info | Contract |
| Personalize your learning | Academic level, history, performance | Legitimate interest |
| Generate AI learning content | Uploaded content | Contract |
| Track and display progress | Practice scores, topics attempted | Contract |
| Support & Improvements | Usage, feedback, log data | Legitimate interest |
We do not sell your personal data. We do not use your uploaded learning content to train AI models.
How We Handle Your Uploaded Content
Your uploaded content (PDFs, notes, images, etc.) is treated with care:
- It is stored securely using object storage
- It is processed by our AI solely to generate your learning outputs
- It is not shared with other users
- It is not used to train or improve AI models
- It is retained as long as your account is active, or until you delete it
When your account is deleted, your uploaded content is permanently removed within 30 days.
Who We Share Your Data With
We do not sell your data. We only share it in limited circumstances:
5.1 Service Providers
Those who help us operate the platform (Cloud hosting, AI/LLM providers, Analytics tools). They are contractually required to protect your data.
5.2 Legal & Business
We may disclose data if required by law or in case of a business transfer (merger/acquisition).
Data Retention
We retain your personal data for as long as your account is active.
Profile Data
Deleted within 30 days of account removal.
Uploaded Content
Permanently removed within 30 days of deletion.
Your Rights
You have real rights over your data:
To exercise any of these rights, contact us at privacy@onimisera.com. We'll respond within 30 days.
Children & Security
8. Children's Privacy
Onimisera is not intended for children under 13. We do not knowingly collect their data.
9. Data Security
We use encryption (HTTPS/TLS), secure hashing, and strict access controls. No system is 100% immune, but we take it seriously.
Features & Technology
10. Offline Use (PWA)
When using the app offline, certain content is stored locally on your device (IndexedDB/Local Storage). This data stays on your device and is controlled by you.
11. Cookies
We use essential (login), preference (settings), and analytics cookies. You can manage these in your browser.
12. Third-Party Links
We are not responsible for the privacy practices of external sites we link to.
Global & Contact
13. International Transfers
If accessing from abroad, your data may be transferred to our servers. We ensure compliance with applicable laws.
14. Changes
We may update this policy as we grow. We will give you 14 days' notice for material changes.
15. Contact Us
"Your trust is the foundation of everything we build. Thank you for choosing Onimisera."